Cost Comparison
The hidden cost of scattered tools
Most societies piece together free and cheap tools. But the real cost isn't just the subscriptions—it's the hours spent copying data, updating multiple systems, and training committee members.
The typical society toolkit
What most amateur theatre groups are using today
Email marketing tool
For newsletters and show announcements
Spreadsheets
For member lists and tracking
Online forms
For audition signups
Messaging apps
WhatsApp groups for cast/crew
Cloud storage
For scripts and documents
Website builder
Society website + audition pages
Shared calendars
Rehearsal schedules
Social media
Facebook groups for announcements
Finance tracking
Spreadsheets for budgets and fees
The true cost breakdown
Subscription costs are just the beginning
Scattered Tools
The DIY approach
Monthly subscription costs
Hidden time costs (per month)
At £12/hour volunteer time value = £192/month
TheatreStack
All-in-one platform
Monthly subscription costs
Time saved (per month)
At £12/hour volunteer time value = £192/month saved
Save £212.50 per month
That's £2,550 per year in real cost savings
What that saved time looks like
16 hours per month is a lot. Here's what you could do instead.
Extra committee meetings per year
Hours for member outreach & recruitment
Extra rehearsals you could attend
Hours per year for actual theatre work
Real societies tell us
Common pain points from societies using scattered tools
"Our member list is always out of date"
With data in spreadsheets, email tools, and forms, nobody knows which version is current. Member updates get lost.
"I spend hours copying audition signups"
Forms collect data, but then you manually copy 50+ auditioners into spreadsheets, email lists, and cast lists.
"Rehearsal changes get lost in group chats"
You update the calendar, but half the cast doesn't see it. Messages get buried in WhatsApp groups with 40+ members.
"New committee members are overwhelmed"
Training someone new means showing them 6 different tools, each with its own login and quirks.
"We can't find last year's production data"
Files scattered across cloud storage, old committee members' accounts, and expired website builders.
"Chasing payments takes hours every month"
Tracking who's paid their membership fees or production costs in spreadsheets means manual follow-ups and reminder emails.
Stop juggling tools. Start making theatre.
TheatreStack brings everything together: members, productions, rehearsals, compliance, and communications. One login. One system. No data copying.